UAE Registration Documents 2025

What Documents Are Required for Product Registration in UAE? (2025 Guide)

If you're planning to register food, supplements, or cosmetics in the UAE, your success starts with having the right documents.

Incomplete or incorrect documentation remains one of the most common reasons for delays or outright rejection by MOHAP, Dubai Municipality, ESMA, or other UAE authorities.

This guide will walk you through every document you need to prepare for 2025.

Why Is Documentation So Important for Product Registration?

UAE authorities follow strict compliance standards to ensure product safety, consumer protection, and transparency.

Submitting a full documentation package allows regulators to:

• Verify product safety and ingredient compliance

• Confirm legal manufacturing practices

• Ensure accurate labeling and claims

• Facilitate fast customs clearance

Incomplete or missing documents automatically trigger rejection or requests for clarification that cost valuable time.

Key Documents for UAE Product Registration (Food, Supplements, Cosmetics)

1️⃣ Certificate of Free Sale (CFS)

What is it?
A government-issued document from your country of origin confirming your product is legally sold there.

Who requires it?

• MOHAP

• Dubai Municipality

• ESMA

Common mistakes: Submitting expired, uncertified, or improperly legalized CFS copies.

2️⃣ Manufacturing License or GMP Certificate

What is it?
Proof that your manufacturing facility operates under Good Manufacturing Practices (GMP) or is authorized by your national health authorities.

Why is it important?
Authorities verify your production site follows global safety and hygiene standards.

3️⃣ Full Ingredient List

What must be included?

• INCI names (for cosmetics)

• Scientific names (for supplements and foods)

• Concentration percentages

• Ingredient functions and sources

Key risk: Hidden banned substances or undeclared allergens.

4️⃣ Product Label (Arabic + English)

What must your label show?

• Product name and description

• Ingredients and nutritional facts

• Batch number and expiry date

• Country of origin

• Storage conditions

• Mandatory warnings (where applicable)

• Halal logo (if certified)

5️⃣ Lab Test Reports

Depending on the product, lab reports may be required for:

• Microbiological testing

• Heavy metals analysis

• Stability testing

• Shelf-life validation

• Non-Halal component screening (e.g., alcohol, gelatin)

6️⃣ Stability & Shelf-Life Study Reports

Especially required for:

• Health supplements

• Functional foods

• Cosmetics with active ingredients

Authorities may request real-time or accelerated stability study data.

7️⃣ Halal Certification (If Applicable)

For products targeting Muslim consumers or subject to Halal compliance:

• Food & beverage products

• Supplements with animal-derived ingredients

• Certain personal care items

Ensure certification is issued by an ESMA-accredited or internationally recognized Halal body.

8️⃣ Power of Attorney (POA) or Authorization Letter

If you're using a local distributor, representative, or consultant for product registration, POA documents are mandatory to authorize them to act on your behalf.

9️⃣ Safety Data Sheets (SDS)

Often requested for:

• Cosmetics

• Cleaning products

• Disinfectants

SDS files outline potential safety hazards during storage, handling, or disposal.

Do All Products Require the Same Documents?

No. Document requirements vary depending on:

• Product category (food, supplement, cosmetic, household)

• Intended use (internal consumption vs topical application)

• Regulatory body involved (MOHAP, Dubai Municipality, ESMA, Emirates Metrology)

Common Questions UAE Businesses Ask

"Do I need to translate documents into Arabic?"

Yes — most key documents such as labels, CFS, and certificates must be professionally translated into Arabic.

"How long does document review take?"

Average processing time:

• Food & supplements: 3–6 weeks

• Cosmetics: 4–8 weeks

• Incomplete documents: indefinitely delayed until issues are fixed.

"Who legalizes foreign certificates?"

• Your country’s Ministry of Foreign Affairs

• UAE Embassy or Consulate in your country

• UAE Ministry of Foreign Affairs (MOFA) upon arrival

How Product Registration UAE Helps You Prepare Full Documentation

We help clients:

• Audit all documents for completeness and compliance

• Identify missing or weak documents before submission

• Handle professional Arabic translations

• Coordinate legalization and attestation requirements

• Submit fully verified files to MOHAP, Dubai Municipality & ESMA

With our support, your product avoids unnecessary delays, rejection, or costly re-submissions.

Continue Reading:

• Learn how to Classify Supplements Correctly Before UAE Registration

• Discover the full MOHAP Supplement Approval Process in UAE

• Avoid costly errors with the Top 10 UAE Product Registration Mistakes

• Learn why the Certificate of Free Sale matters for UAE product approval.

• Understand the consequences of non-compliance in our detailed guide on UAE product registration penalties.

Still confused about which documents you need?
Contact us or use the chatbot in the bottom-right corner to get expert assistance today.

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